IMMEDIATE START – Our client is looking to recruit a proactive, committed HR Administrator who is passionate about getting things right first time and enjoy being accountable for data and detail.  This a fantastic opportunity to join a large national company to understand and be responsible for end to end HR processes.  You will be a part of an innovative technology implementation programme as they introduce a new business system that will improve the way in which they manage and change their people data.

In the role of HR Process & System Administrator, you will be responsible for providing comprehensive day-to-day administrative support to the Resourcing and Reward team, as well as the wider HR function and the business. This support will be critical whilst the new system is assessed to see how it may change existing processes and activities. You will be responsible for ensuring that core HR processes are delivered in a timely manner and will provide administrative and data entry support to ensure the new system can be implemented successfully.

HR Administrator Main Responsibilities:
• Ensuring readiness for the HR system implementation through the accurate and timely completion of all associated data collection, inputting and administration
• Ensuring the accurate and timely input of payroll changes each month
• Supporting and coaching managers in the use of the staff changes systems and processes
• Supporting wider projects administration such as salary review, performance cycle, benefits administration etc.
• Ensuring all applicable filing and archiving is completed in alignment with GDPR
• Supporting the monitoring and management of the team inboxes including dealing with and responding to adhoc queries
• Undertaking audits of and correction activity for administrative tasks and payroll
• Supporting with raising purchase orders and processing all accruals/invoices
• Supporting with the maintenance of the team’s Company Intranet page as required
• Providing other administration support as required
Resourcing Specific Responsibilities:
• Ensuring all internal job change administration is processed accurately and on time: –
• Processing staff changes in a timely manner i.e. promotions, secondments, transfers
• Liaising with managers / stakeholders
• Updating the HR systems and trackers
• Troubleshooting and being the point of contact
• Update and distribute weekly internal vacancy bulletin
• Monitoring secondment and fixed term contract end dates, manage the extension or conclusion of these
Reward Specific Responsibilities:
• Ensuring all Reward payroll administration is processed accurately and on time: –
• Processing staff changes in a timely manner i.e. salary increases, bonuses
• Liaising with managers / stakeholders
• Updating the HR systems and trackers
• Troubleshooting and being the point of contact
• Running monthly KPI reports from the Payroll system, as well as responding to and completing adhoc-reporting requests
• Ensure Company Car and Cash Allowance documents are processed correctly and on time, including driving licence compliance checks and liaising with the Transport department where needed

Our client is looking for:
• Be able to draw on experience of delivering an administrative service within a multi-site/multi-team organisation
• Ideally have experience of working in a HR environment (an understanding of HR practices would be an advantage)
• Have experience of payroll inputting
• Strong general standard of education with emphasis on numeracy and literacy
• Have a high degree of PC literacy with advanced working knowledge of Microsoft Office particularly Word and Excel
• Possess high standards in your work output with excellent attention to detail
• Have ability to work in fast paced environment
• Be confident, resilient and demonstrate strong interpersonal and communication skills
• Have excellent organisation, planning and time management skills in order to work efficiently with varying priorities
• Be a self starter with ability to work on own initiative; motivated by achievement and completion of tasks
• Demonstrate professionalism and understand the need for discretion at all times
• Be able to deal with ambiguity and understand and support the need for change


If you are interested in this position please email your CV along with a short covering letter to explain why you think you would be ideal for the role.

Ref No: 3300
Job Title: HR Administrator
Location: Leamington Spa
Job Type: Interim basis until the end of 2020
Full or Part Time: Full Time
Salary: £20,000 PA

Please note that if you do not hear back from us in 7 working days your application on this occasion has been unsuccessful. However your details will be considered for any other roles that we feel your skills and experience may be suitable for. If you are already registered with Tri please contact your consultant to discuss your suitability for this position. Tri can only consider applications from candidates who are currently eligible to live and work in the UK in line with Home Office Guidance on the prevention of illegal working. We operate a strict equal opportunities policy.

GDPR is here! To read more then please see this article on TRI

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